A lot of organizations are moving to collaboration tools for working, leaving mails behind. Microsoft Teams is one such collaboration tool that many organizations are adopting. But when getting started, it can be a little hard to master a new application. And efficiency takes the back-burner. And when you are working, efficiency means everything, and you cannot afford to lose it.
A trusted way to increase productivity when using apps on a computer is using the Keyboard shortcuts. Many users vouch that the keyboard shortcuts are much more efficient than using the mouse for the same tasks.
Learn these keyboard shortcuts for Microsoft Teams to increase productivity whether you are a newbie, or an old-timer looking to become a pro.
General Shortcuts
| Windows | Web | Mac | |
|---|---|---|---|
| Show keyboard shortcuts | Ctrl + Period (.) | Ctrl + Period (.) | Command + Period (.) |
| Go to Search | Ctrl + E | Ctrl + E | Command + E |
| Show commands | Ctrl + Slash (/) | Ctrl + Slash (/) | Command + Slash (/) |
| Goto | Ctrl + G | Ctrl + Shift + G | Command + G |
| Start new chat | Ctrl + N | Left Alt + N | Command + N |
| Open Settings | Ctrl + Comma (,) | Ctrl + Comma (,) | Command + Comma (,) |
| Open Help | F1 | Ctrl + F1 | F1 |
| Close | Esc | Esc | Esc |
| Zoom in | Ctrl + Equals sign (=) | No shortcut | Command + Equals sign (=) |
| Zoom out | Ctrl + Minus sign (-) | No shortcut | Command + Minus sign (-) |
| Return to default zoom | Ctrl + 0 | No shortcut | Command + 0 |
Note: If you’re using Teams Web on a Mac device, use Command key instead of Ctrl to execute the keyboard shortcuts on the web app.
Navigation Shortcuts
| Windows | Web | Mac | |
|---|---|---|---|
| Open Activity | Ctrl + 1 | Ctrl + Shift + 1 | Command + 1 |
| Open Chat | Ctrl + 2 | Ctrl + Shift + 2 | Command + 2 |
| Open Teams | Ctrl + 3 | Ctrl + Shift + 3 | Command + 3 |
| Open Calendar | Ctrl + 4 | Ctrl + Shift + 4 | Command + 4 |
| Open Calls | Ctrl + 5 | Ctrl + Shift + 5 | Command + 5 |
| Open Files | Ctrl + 6 | Ctrl + Shift + 6 | Command + 6 |
| Go to previous list item | Left Alt + Up arrow key | Left Alt + Up arrow key | Left Option + Up arrow key |
| Go to next list item | Left Alt + Down arrow key | Left Alt + Down arrow key | Left Option + Down arrow key |
| Move selected team up | Ctrl + Shift + Up arrow key | No shortcut | Command + Shift + Up arrow key |
| Move selected team down | Ctrl + Shift + Down arrow key | No shortcut | Command + Shift + Down arrow key |
| Go to previous section | Ctrl + Shift + F6 | Ctrl + Shift + F6 | Command + Shift + F6 |
| Go to next section | Ctrl + F6 | Ctrl + F6 | Command + F6 |
Messaging Shortcuts
| Windows | Web | Mac | |
|---|---|---|---|
| Go to compose box | C | C | C |
| Expand compose box | Ctrl + Shift + X | Ctrl + Shift + X | Command + Shift + X |
| Send (expanded compose box) | Ctrl + Enter | Ctrl + Enter | Command + Enter |
| Attach file | Ctrl + O | Ctrl + Shift + O | Command + O |
| Start new line | Shift + Enter | Shift + Enter | Shift + Enter |
| Reply to thread | R | R | R |
| Mark as important | Ctrl + Shift + I | Ctrl + Shift + I |
Meetings and Calls Shortcuts
| Windows | Web | Mac | |
|---|---|---|---|
| Accept video call | Ctrl + Shift + A | Ctrl + Shift + A | Command + Shift + A |
| Accept audio call | Ctrl + Shift + S | Ctrl + Shift + S | Command + Shift + S |
| Decline call | Ctrl + Shift + D | Ctrl + Shift + D | Command + Shift + D |
| Start audio call | Ctrl + Shift + C | Ctrl + Shift + C | Command + Shift + C |
| Start video call | Ctrl + Shift + U | Ctrl + Shift + U | Command + Shift + U |
| Toggle mute | Ctrl + Shift + M | Ctrl + Shift + M | Command + Shift + M |
| Toggle video | Ctrl + Shift + O | No shortcut | Command + Shift + O |
| Toggle fullscreen | Ctrl + Shift + F | Ctrl + Shift + F | Command + Shift + F |
| Go to sharing toolbar | Ctrl + Shift + Space | Ctrl + Shift + Space | Command + Shift + Space |
Conclusion
There are a lot of keyboard shortcuts for Microsoft Teams, whether you are using the desktop app or the web app, shortcuts help you in your quest to increase productivity. Keep these handy and start practising a few and you will become a pro in no time.
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