100+ Microsoft Word Keyboard Shortcuts to Speed up your Work

Mac keyboard shortcuts

Microsoft Office is being used by over 1.2 billion people worldwide and Microsoft Word is the most widely used word processing and document creation software in the world. It is used to create documents, such as letters, articles, resumes, reports, forms, tests, students’ homework assignments, and countless other purposes.

Learning how to use Microsoft Word is one of the basic and required skills for any job position. All kinds of businesses, professionals, and students rely on Microsoft Word for content creation. That being said, not everyone knows how to fully utilize the capabilities of the software.

Word gives a number of functions and features to make document creation faster and easier. One such function is Keyboard Shortcuts. It is a more convenient and faster way to perform certain actions in MS Word, like copying and pasting text, printing and saving, and much more.

Because when you are typing, you might have both hands on the keyboard and you probably don’t want to reach for the mouse every time you need to invoke a command in the program. That’s why Microsoft Word has shortcuts, to help you be more efficient in your work. Let’s take a look at lists of shortcut keys everyone should learn.

Most Frequently Used Shortcut Keys in Microsoft Word

Let us start off with the most frequently used shortcut keys for MS Word which help users save time and work productively. We are going to list Microsoft Word shortcut keys for both Windows and Mac pc. The shortcuts keys are mostly similar for both Operating systems, one of the few differences is that you press the ‘Ctrl’ key on Windows while you press ‘Command’ (which is ⌘ symbol) on a Mac computer.

Here are the most commonly used hotkeys in MS Word for Microsoft Windows and macOS.

Windows Shortcuts MAC Shortcuts Description
Ctrl + C Command + C Copy the selected content to the clipboard
Ctrl + X Command + X Cut the selected content to the clipboard
Ctrl + V Command + V Paste the select the content from the clipboard
Ctrl + S Command + S Save the Word document
F12 Command + Shift + S Save As the Word document
Ctrl + Z Command + Z
Undo the last action
Ctrl + P Command + P Open the Print window to print current page
Ctrl + A Command + A Select all the content on all pages
Ctrl + O Command + O Opens an existing document
Ctrl + N Command + N Open a new document
Ctrl + W Command + W Close the current document
Alt + F4 Command + Q Close the Microsoft Word software
Ctrl+ F Command + F Open the Find dialog box to find text within the current document
Ctrl + Y Command + Y Redo the last action
Ctrl + B Command + B Bold the highlighted text
Ctrl + I Command + I Italicise the highlighted text
Ctrl + U Command + U Underline the highlighted text
Ctrl + Home fn + Left Arrow Key Move to the beginning of a document
Ctrl + End fn + Right Arrow Key Move to the end of a document
Ctrl + H Ctrl + H Find and replace
Esc Esc Cancel a command

Formatting Shortcuts in Microsoft Word

You can use the following shortcuts to apply formatting to text in MS document.

WINDOWS SHORTCUTS MAC SHORTCUTS DESCRIPTION
Ctrl + ] Command + ] Increase the font size by 1 unit
Ctrl + [ Command + [ Decrease the font size by 1 unit
Ctrl + D Command + D Open the font dialog box
Shift + F3 fn + Shift + F3 Cycle through case format (all UPPERCASE, all lowercase, or Capital First Letter In Each Word)
Ctrl + Shift + A Command + Shift + A Change all letter to Capitals
Ctrl + = Command + = Apply subscript format to the text
Ctrl + Shift + = Command + Shift + = Apply superscript format to the text
Ctrl + E Command + E Aligns the selected text to the center
Ctrl + L Command + L Aligns the selected text to the Left
Ctrl + R Command + R Aligns the selected text to the Right
Ctrl + J Command + J Justify the alignment
Ctrl + Shift + D Command + Shift + D Apply double underline
Ctrl + Shift + C Command + Shift + D Copy only formatting of the selected text
Ctrl + Shift + V Command + Shift + V Paste formatting onto a selected text
Ctrl + K Command + K Add a hyperlink to the selected text.
Ctrl + 1 Command + 1 Set line spacing to single
Ctrl + 2 Command + 2 Set line spacing to double
Ctrl + 5 Command + 5 Set line spacing to 1.5
Ctrl + Shift + S Command + Shift + S Open the Apply styles dialog box to change styles
Ctrl + Alt+ 1 Command + Option + 1 Apply the Heading 1 style
Ctrl + Alt+ 2 Command + Option + 2 Apply the Heading 2 style
Ctrl + Alt+ 3 Command + Option + 3 Apply the Heading 3 style
Ctrl + Shift + L Command + Option + L Apply the list style to the paragraph
Ctrl + M Command + Right/Left Arrow Indent the paragraph from the margin

Selection Shortcuts in Microsoft Word

You can use the following hotkeys to extend selection to text in different ways:

WINDOWS SHORTCUTS MAC SHORTCUTS DESCRIPTION
Shift + Left Arrow key Shift + Left Right Arrow key Extent selection one character to the left
Shift + Right Arrow key Shift + Right Arrow key Extend selection one character to the Right
Ctrl + Shift + Left Command + Shift + Left Select one word to the left
Ctrl + Shift + Right Command + Shift + Right Select one word to the right.
Shift + Up Arrow Shift + Up Arrow Select one line up
Shift + Down Arrow Shift + Down Arrow Select one line down
Ctrl + Shift + Up Command + Shift + Up Expand selection to the beginning of the paragraph
Ctrl + Shift + Down Arrow Command + Shift + Down Arrow Expand selection to the end of the paragraph
Ctrl + Shift + Home Command + Shift + Home Extend your selection to the beginning of a document
Ctrl + Shift + End Command + Shift + End Extend your selection to the end of a document
Ctrl + Shift + * Command + 8 View or Hide non-printing characters 

Navigation Shortcuts

You can use any of the below shortcuts to move around in MS Word document:

WINDOWS SHORTCUTS MAC SHORTCUTS DESCRIPTION
Left/Right Arrow key Left/Right Arrow key Move the cursor one character to the left or right
Up/Down Arrow key Up/Down Arrow key Move the cursor up or down one line
Ctrl + Left/Right Arrow key Command + Left/Right Arrow key Move the cursor one word to the left or right
Ctrl + Up/Down Arrow Command + Up/Down Arrow Move the cursor one paragraph up or down
Home Command + Left Arrow key Move the cursor to the beginning of the line
End Command + Right Arrow key Move the cursor to the end of the line
Ctrl + Home Command + Home Move the cursor to the top of the document
Ctrl + End Command + End Move the cursor to the end of the document
Ctrl + G Command + G Open the ‘Go to’ dialog box, where you can specify to move to a specific page, section, line, etc.
Shift + F5 Shift + F5 Cycle through the last three locations where your cursor was placed.

Insertion Shortcuts in Microsoft Word

Sometimes, you may want to insert some commonly used symbols or some fields using keyboards, instead of combing through the menus. Use these hotkeys to insert things in MS word:

WINDOWS SHORTCUTS MAC SHORTCUTS DESCRIPTION
Alt + Shift + D Control + Shift + D Insert a Date field
ALT + Shift + T Control + Shift + T Insert a Time field
ALT + Shift + L Control + Shift + L Insert a list field
ALT + Shift + P Control + Shift + P Insert a page field
Ctrl + F9 fn + Command + F9 Insert an empty field
Alt + N, M Command + Control + M Open the SmartArt graphic dialog box to insert a graphic

Alt + Ctrl + F
Command + Option + F Insert a footnote
Alt + Ctrl + D Command + Option + D Insert an endnote
Alt + Ctrl + C Option + G Insert a copyright symbol (©)
Alt + Ctrl + T Option + 2 Insert a trademark symbol (™)
Alt + Ctrl + . Option + ; Insert an ellipsis
Shift + Enter Shift + Return Insert a line break
Ctrl + Enter Command + Enter Insert a page break

Help Shortcuts in MS Word

Here are the shortcut keys you can use to access help menus in Microsoft Word:

WINDOWS SHORTCUTS MAC SHORTCUTS DESCRIPTION
F7 Command + Option + L Open spellcheck

Shift + F7
Fn + Shift + F7 Open Thesaurus
F1 F1 Open Help guide
Ctrl + O Command + O Open Options

Ribbon Keyboard Shortcuts for Windows

Microsoft Windows has an ‘Alt’ key control which allows access to all the tabs and their functions in the Ribbon. Unfortunately, Mac PCs lack this ‘Alt’ key control of the menus in Office. But if you are a Windows user, you can use these Acces key shortcuts via keyboards. When you press the ‘Alt’ key, it will show you ‘Key Tips’ letters. You can combine the ‘Alt’ key with these ‘Key Tips’ letter to make the following Access Keys for the ribbon options:

Windows Shortcuts Description
Alt + F Open the File tab to access the Backstage view
Alt + H Open the Home tab
Alt + N Open the Insert tab
Alt + G Open the Design tab
Alt + P Open the Layout tab
Alt + S Open the References tab
Alt + M Open the Mailings tab
Alt + R Open the Review tab
Alt + W Open the View tab
Alt + Q Open the Tell me or Search box on the Ribbon to search for Help content.

Shortcuts for Tables in MS Word

These are the shortcut keys to move around in tables in Microsoft Word:

WINDOWS SHORTCUTS MAC SHORTCUTS DESCRIPTION
Alt + Home Control + Home Move to the first cell in a row
Alt + End Control + End Move to the last cell in a row
Alt + Page up Control + Page up Move to the first cell in a column
Alt + Page down Control + Page down Move to the last cell in a column
Tab key Tab key Move to the next cell in a row and select its contents,
Shift + Tab Shift + Tab Move to the previous cell in a row and select its content
Shift + Up/Down Shift + Up/Down Extend selection to the row above or below
Shift + Left/Right Shift + Left/Right Extend selection to the column left or right

Shortcuts for Outlines in MS Word

You can use any of these keyboard shortcuts to edit your outlines in MS Word.

WINDOWS SHORTCUTS MAC SHORTCUTS DESCRIPTION
Alt + Shift + Left arrow key Control + Shift + Left arrow key  Promote the numbered paragraph
Alt + Shift + Right arrow key Control + Shift + Right arrow key Demote the numbered paragraph
Ctrl + Shift + N Command + Shift + N Demote paragraph to body text
Alt + Shift + Up arrow Control + Shift + Up arrow key Move selected paragraphs up
Alt + Shift + Down arrow key  Control + Shift + Down arrow key Move selected paragraphs Down
Alt + Shift + Plus Sign Control + Shift + Plus Sign Expand text under a heading
Alt + Shift + Minus Sign Control + Shift + Minus Sign Collapse text under a heading
Alt + Shift + A Control + Shift + A Toggle between expand or collapse all text or headings in an outline
Alt + Shift + L Control + Shift + L Show the first line of text or all body text
Alt + Shift + 1 Control + Shift + 1 Show all headings with Heading 1 style
Alt + Shift + n Control + Shift + n Show all headings up to ‘n’ level
Ctrl + Tab Command + Tab Insert a Tab character