2 methods to directly integrate Zoom into your Google Calendar
Google Calendar is the go-to for many users to keep track of their daily lives. By default, Google Calendar uses Google Meet whenever you schedule an online meeting using the calendar. However, if your organization or you prefer Zoom over Meet, it can be a cumbersome task to share the link to a Zoom meeting and make sure it shows up on everyone’s calendar.
Fortunately, no one has to manually enter the Zoom meeting details in their calendar to not miss the meeting. Google Calendar allows you to directly integrate Zoom into it and create an online meeting on Zoom right from your calendar.
It makes life so much easier and more convenient. Moreover, you can either install an add-on to your Google account or you can only download a web browser extension if you do not wish to integrate an Add-on to your account and always tend to create meetings from the same device.
Install Zoom Add-on for Google Calendar
You need to simply install an Add-on for your Google Account and you will be able to use Zoom with your Google Calendar. Since it is added to your Google account, this functionality is not device dependent.
First, head to workspace.google.com/marketplace using your preferred browser. Then, sign in using the account you wish to install the Add-on for.
Next, click on the search bar and type Zoom. Then hit Enter to perform a search for it. After that, click on the ‘Zoom for Google Workspace’ tile to continue.
Next, click on the ‘Install’ button.
Once installed, head to calendar.google.com using your preferred browser and login if required. Next, click on the ‘Zoom’ icon present on the left sidebar.
Then, click on the ‘Sign in’ button. This will open a new browser window on your screen.
After that sign in to your Zoom account where you would like to host the meeting.
Next, click on the ‘Confirm’ button and once you receive the ‘Success’ message, close the separately opened window.
Now, head to the Google Calendar tab and create an event by clicking on the day column.
Then, enter all the details necessary to you regarding the meeting (Title, guests, description, etc). Next, click on the drop-down menu following the ‘Google Meet’ field and select the ‘Zoom Meeting’ option.
This will populate the field with Zoom meeting details like meeting ID, password, and link. Then, click on the ‘Save’ button.
If you have guests already added to the event, you will receive a prompt regarding sending them an invite. Click on the ‘Send’ button if you wish to send an invite.
Once the meeting is created, you will be able to view it on your calendar.
That’s it, people, you have successfully added Zoom to your Google calendar.
Download Web Extension and Schedule Zoom Meetings from Google Calendar
In case you do not want to install an Add-on to your Google account, the other option is to install a web extension locally on your computer. However, for the extension to work, you will need to be on a chromium-based browser like Chrome, Edge, Brave, etc.
First, head to chrome.google.com/webstore/zoom-scheduler using your preferred chromium-based browser. Then, click on the ‘Add to [Browser]’ button to download and install the browser.
Once the extension has been downloaded and installed, you might need to restart the browser.
After that, head to calendar.google.com and sign in if needed.
Then, create an event by clicking on the time row for the day you wish to create a Zoom meeting.
After that, enter all the details for the meeting and then click on the ‘Make it a Zoom meeting’ button. This will open a new tab in the browser.
Next, sign in to your Zoom account. Once you have logged in to Zoom, head to the Google Calendar tab again, and click on the ‘Make it a Zoom meeting’ button.
It will instantly populate a Zoom meeting link along with the meeting ID and password for the same.
If you have already added guests, you will receive a prompt on your screen regarding sending an email for an invite. If you wish to send the email, click on the ‘Send’ button, otherwise, click on the ‘Don’t Send’ button to proceed.
Once the meeting is created, you will be able to see it scheduled on your calendar. You will be able to join the meeting by clicking on the ‘Join Zoom meeting’ button. Otherwise, you can click on the link to jump to the meeting.
There you go, people. If you tend to use Zoom over Google Meet for meetings but use Google Calendar to keep track of the day, adding Zoom to it will save you a lot of trouble.