The Workstream Collaboration platform Microsoft Teams has greatly changed the way businesses and organizations communicate. More and more businesses are leaning towards apps like these for their communication needs. And now especially due to the pandemic when we are all at home, these apps have been a true saviour.
Microsoft Teams’ popularity lies in the fact that organizations can not only collaborate and communicate effectively, but users can create different Teams for different projects and departments with only specific members. Separate teams make remote working more efficient and streamlined.
You can create as many teams on Microsoft Teams as you want and set them up according to your requirements.
How to Create a Team
To get started, open the Microsoft Teams desktop client or the web app by going to teams.microsoft.com and log in to your account. No matter which medium you use, the process will be similar.
Then, click on ‘Teams’ on the navigation bar on the left. The list of teams will open. At the bottom of this list, you’ll see the option ‘Join or create a team’. Click on it.
Note: Your organization can control who can create teams. If you can’t create a team, it might be disabled for your account. Check-in with your IT admin.
Then, click on the ‘Create Team’ option on the left.
You will see two options on the screen: ‘Build a team from scratch’, or ‘Create from an existing Office 365 group or team’. Choose the option that suits you best. Here, we’ll choose ‘Build a team from scratch’ to build a new team. You can also select the second option if you want to create a team from an existing team or Office 365 group you re a part of.
Next, select the privacy options for your team. Your team can either be ‘Private’ so people will need permission to join it or ‘Public’ where anyone from the organization can join the team.
If you are an admin, there will also be an option to create an ‘Org-wide’ team where everyone in the organization automatically joins.
After selecting the team type, enter a name for the team and a description if you want and click on ‘Create’.
Then enter the name of members you want to add to the team, or click on ‘Skip’ at the bottom of the screen to add members later on.
How to Add Members to the Team
You can add members to the team while creating the team as shown above, or at any point in time later on. When the team is new, you will see the ‘Add More People’ option in the Posts tab in the General channel. Click on it to quickly add more people to the team.
You can also add people to the team from the list of teams on the left anytime. To see the list of teams, click on the ‘Teams’ tab on the navigation bar on the left. Now, click on the ‘More options’ icon (ellipses) on the right of the team name.
A context menu will appear. Click on ‘Add member’ from the menu.
The Add member screen will open. Type the names of the members you want to add and click on the ‘Add’ button.
Managing your Team
Microsoft Teams makes it very easy to manage teams for the team owners. Click on ‘Teams’ on the navigation bar on the left to open the team list. Then, click on the ‘More options’ icon and select the ‘Manage Team’ option from the context menu.
It will take you to the screen where you can manage different aspects of your team like team members, channels, apps, and various team settings like member permissions, guest permissions, etc. You can also designate the roles of ‘Member’ and ‘Owner’ to the team members from here.
Creating Team Channels
You can do a lot of things after you’ve created a team. The team can have channels for different purposes. All teams have a ‘General’ channel by default. You can create as many channels in the team as you want.
Click on the ‘More Options’ icon on the right of the team name, and select ‘Add channel’ from the context menu.
The create channel window will open. Add a name and description for the channel, and select its privacy settings. Channels can be ‘Standard’ that are accessible to every member of the team, or ‘Private’ that can only be accessed by specific team members that you choose. Click on the ‘Add’ button.
Using Team Channels
You can create different channels for different departments, or topics as per your team requirements. Channels help give an organized structure to your team so team members can work efficiently.
Channels can have different tabs in them. Tabs are the different categories at the top of each channel that provide you quick access to files, apps, and services. Each channel has ‘Posts’, ‘Files’, and a ‘Wiki’ tab by default. You can add integrated apps, or files as tabs to a channel to offer quick access to often used services to the team members. Click on the ‘+’ icon next to the tabs to add a new tab to a channel.
If your organization allows it, anyone can create new teams in Microsoft Teams. Creating different teams for different purposes really helps work efficiently and more productively. Teams also offer many different features like team communications, file sharing, collaboration, and team meetings.