Google Workspace (formerly known as G-Suit) is a collection of cloud-based and collaboration tools that include Docs, Calendar, Gmail, Drive, Slides, Meet, Keep, Forms, Sites, Currents, and Sheets.
In the ever-evolving world of collaboration tools, google keep reinventing its tools like Google Docs to interconnect with other Google apps. Google recently added a slew of new features to improve productivity and collaboration in Google workspace.
One of those features is ‘smart chips’, which enables you to connect Google Docs to other google products. You can avail of this new smart chips feature by typing the ‘@’ symbol in your Google document. The smart chip allows you to tag someone in your contact list, link a file from your Google Drive such as Google Docs, Sheets, or Slides, and connect to your Google Calendar for meetings.
In this post, we’ll show you how to use the ‘@mention’ (smart chips) to tag people and link other files in Google Docs.
Using ‘@’ in Google Docs
‘@mention’ is a standard feature on many platforms. Google Docs already has the smart chips feature that shows, person’s location, title, and contact information when you ‘@’ mention someone in a document. And with the latest updates, there are new smart chips that allow you to hook up other files or meetings to your document. Here’s how you can insert smart chips in Google docs:
To use this feature you need to have a recent version of the Google Chrome browser and a Google account.
First, open Google Docs and create a new document or open an existing one. Then type an ‘@’ symbol anywhere in the document and a smart chip will appear as a drop-down menu.
After you type the ‘@’ symbol, start typing the name or email address of the contact, name of the file, or meeting/events in your calendar. As you are typing, the smart chip will show you suggestions as shown below. Then, select from that list of suggestions.
To tag/mention someone in your Google document, start typing the name or email address of the person you want to tag after the ‘@’ symbol and select from the list of suggestions.
After inserting, when you hover over the name or email address (smart chip), it will display their contact information.
To link Google Sheets, Slides, or other files from your Google Drive in your Google Docs, start typing the name of the file you want to link after the ‘@’ symbol as shown below.
And when you hover over the linked file, you’ll get preview of that file.
You can link any kind of file in your Google Drive to your Google Docs, including, documents, pictures, videos. etc.
And when you click on the inserted file, it will open up the file in a separate tab.
To add a calendar event or meeting, start typing the name of the event and scroll down the drop-down. And you’ll see a list of events to choose from.
That’s how you ‘@mention’ people, files and meetings in Google Docs.