Microsoft Outlook users who frequently work with people residing in different regions or have to regularly travel across various regions may have to adjust the time zone in the application to avoid communication delays, missed appointments, and other problems. Fortunately, doing so is incredibly easy, whether you are using Outlook on the web, the new version of Outlook, or the old one.

Changing the Time Zone in New Outlook

  1. Open the new Outlook from the Start menu and click on the gear icon at the top to open the settings.
  1. Then click on 'Calendar' on the left side.
  1. Click on the 'Display my calendar in time zone' dropdown and select the time zone you want to set under the 'Time zones' option.
  1. Then type in a name for the time zone you have selected.
  1. You can click on the 'When I travel across time zones, ask me if I want to update my time zone' checkbox at the top if you want Outlook to update the time zone automatically when traveling across different time zones. Then click the 'Save' button at the bottom.
Note: You can follow the same steps as above to change the time zone when using Outlook on the web.

Changing the Time Zone in Old Outlook

If you're using the old version of Outlook, here is how to change the time zone.

  1. Open Outlook (Old) and click on the 'File' menu at the top left.
  1. Then click on 'Options'.
  1. Click on the 'Calendar' option on the left and scroll down to the Time Zones option.
  1. Click on the Time Zone dropdown and select your preferred time zone before clicking on the 'OK' button. All items in Outlook will now synchronize according to the new settings.

On Mac

  1. Open Outlook on your Mac from the Applications folder.
  2. Once the application opens, click on the 'Outlook' tab next to the Apple icon on the top left.
  3. Then click on 'Preferences' in the dropdown menu.
  4. A new pop-up window should appear. Click on 'Calendar' to access the date and time settings.
  5. Next, click on the dropdown menu under 'Time Zones' and select the time zone you want.

Things to know

  • Besides changing your time zone, you can add an additional Time Zone and change time zone positions when using the new Outlook.
  • You can also add multiple time zones in the old version of Outlook and display multiple time zones in the Outlook calendar.
  • Outlook also offers an option that allows you to get reminders from the application to change time zones, which can be very handy if you need to frequently change the time zone on your computer.
  • You can also change the time zone when using the Outlook mobile app by heading to the 'Date and Time' section in the 'General Management' settings.