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How to Schedule a Meeting on Google Meet

Schedule important meetings to stay on top of your schedule

Google Meet, previously known as Google Hangout Meet, is the video conferencing service offered by Google in the G-Suite. It has become the app of choice for many organizations and educational institutes, especially during these hard times.

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Using Google Meet, you can hold instant meetings at any time. But not everyone can attend meetings in the blink of an eye without prior notice. The better option is to schedule meetings in advance so everyone can have a heads up and organize their schedule accordingly.

To schedule a meeting with Google Meet, log in to your G-suite account, and open Google Calendar.

In Google Calendar, click on the ‘Create’ button on the upper left corner of the screen.

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The ‘Create event’ dialog box will open. Add the details about the meeting like the Title, Meeting day and Time.

Click on the ‘Add location or conferencing’ option.

It will expand into two options – ‘Add location’, and ‘Add conferencing’. Click on ‘Add conferencing’.

It will generate a Google Meet link. Then, go to ‘Add guests’ and type the email ids of people you want to invite to the meeting.

Note: The rebranding of Google Hangout Meet to Google Meet is recent, and the name hasn’t been updated in all Google services yet.

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If the calendar of the guests you want to invite is available for you, you can see their availability by clicking on ‘See guest availability’ and then change the meeting schedule accordingly if you want.

After you’ve entered all the details for the meeting, click on the ‘Save’ button.

A dialog box will appear asking whether you want to send invitation emails to Google Calendar guests. Click ‘Send’.

If you have added the email for someone from outside your organization in G-suite, an additional dialog box will appear notifying you that ‘the following guests are from outside your organization’. Click on ‘Invite external guests’ to confirm the invitation. If you added it by mistake, click on ‘Continue editing’ to edit the invitation and remove their email.

The meeting will be scheduled in your Google Meet, and the guests would receive an invitation email id. They can RSVP to the event, and add it to their calendar. For Google users, the meeting would also appear in their Google Meet account if they RSVP yes to it.


Scheduling a meeting with Google Meet is really easy. Just add it to your Google Calendar to schedule it. You can also invite guests to the meeting directly while scheduling the event, and the guests can add the event to their calendar and also RSVP to it, so you will know who will attend the meeting.