Microsoft Teams is one of the best business communications platforms. Especially, its integration with other Microsoft services along with the easy-to-use interface just makes it one of the most preferable platforms.
Moreover, Microsoft Teams has a very powerful search bar integrated to help you look back at certain conversations or maybe reconcile some previously sent documents to you, which is a very frequent scenario.
Fortunately, Microsoft Teams does provide you a way to see all the message exchanges for a particular day or a date range as well. However, in order to precisely locate a message or document, you will need to remember a word or phrase that is a part of the message.
Go to Specific Date in Microsoft Teams
Microsoft Teams is currently available on all stable builds of Windows 10. However, it is all set to be replaced by the new Teams Chat app in Windows 11.
To do so, launch the Microsoft Teams app from the Start Menu or the desktop of your Windows computer.
Next, click on the ‘Chat’ tab located on the left sidebar of the Teams app window.
Then, click on the ‘Search’ bar present on the top section of the window. Next, type a word or a phrase from the message. In case you wish to find a document, type the document name.
Now, all the instances of the typed words will be displayed on the left section of the window.
To filter out the messages exchanged on a specific date or date range, click on the ‘More filters’ option present on the left side of the Microsoft Teams window. Then, click on the drop-down menu present under the ‘Date’ field and click to choose your preferred date range from the menu.
Next, you can also filter out messages from your preferred ‘Team’ as well by clicking on the drop-down menu present under the ‘Team’ field and then selecting your preferred option.
You can also select a specific channel by clicking on the drop-down menu present under the ‘Channel’ field. Also, if you wish to get more specific, you can also type the subject line of a message in the text box present under the ‘Subject’ field to only see results pertaining to it.
After that, to see messages having only your mention or an attachment or both together, click on the checkbox preceding the respective options on the pane. Once you have adjusted your desired filters, click on the ‘Filter’ button to apply.
In case you reach a combination of filters where you are not able to find any of the messages and wish to start afresh, click on the ‘Clear’ button to clear out all filters.
Finding All Messages from a Specific Date in Microsoft Teams Mobile App
Finding all messages from a specific date using the Teams mobile app is a bit different from its desktop counterpart and it also misses out on some key filters. However, if you need to ever search for a message on the fly and you are nowhere near a computer, it is the next best thing.
To do so, launch the ‘Teams’ app from the app library of your Android or iOS device.
Then, tap on the ‘Search’ bar present on the top of your device screen and type in the phrase or word that is a part of the message you wish to search. Next, click on the ‘search’ button present on the bottom right corner of your on-screen keyboard.
You will now be able to see all the messages comprising of the phrase that you typed in the search box. After that, you can tap to select the if you wish to filter out only ‘Messages, ‘People’, ‘Files’ or choose the ‘All’ option if you wish to see all of the options comprising the text you entered in the search box.
Once you have selected your filter from the options present on the top, you can now scroll and locate the message you wish to find. For your ease of convenience, each message’s timestamp along with the datestamp is displayed on the far right edge of the individual tile.
Finding All Messages from a Specific Date in New Teams Chat app on Windows 11
Tracking all of your message exchanges on a certain date or from a date range is pretty straightforward in the Teams app. Once you get the hang of it, you will be surprised how you lived without it.
First, click on the ‘Chat’ app icon present at the center of the taskbar of your Windows 11 PC.
Next, click on the ‘Open Microsoft Teams’ button present in the bottom section of the ‘Teams Chat app’ window. This will open a Microsoft Teams app window on your screen.
Now, click on the ‘search bar’ present at the top section of the window and type a phrase, or a word from the message or the name of the document you wish to locate, and hit Enter on your keyboard.
Once the search results have been populated, click on the ‘Date’ button present in the top left section of the Teams app window. Next, click on the ‘calendar’ icon present under the ‘From’ option and select your desired start date using the overlay calendar.
After that, similarly, click on the ‘calendar’ icon present under the ‘To’ option and select your desired end date. Then click on the ‘Apply’ button or hit Enter on your keyboard to perform the search.
You will be able to see all your conversations with all the people for the selected date or date range. You can also filter the already date-specific search by using the filters.
If you only wish to see messages from a specific contact, click on the ‘From’ button present at the top right section and enter the name, email address, or phone number. Then, click on the name of the person from the search results to only see messages exchange between you two.
Then, in case you wish to find a document, click the checkbox preceding the ‘Has attachment option. Similarly, you can also tick the checkbox preceding the ‘@mentions me’ option to filter out all the messages but including your mention.
Once you have located the message, hover the tile and click on the now visible ‘Go to message’ button present on the top right corner of the message tile.
In case you are not sure which conversation thread is being displayed in the search result and wish to see a snippet of the thread, hover over the message tile and click on the carat icon (downward arrow) to see a preview of the thread.
Also, if you ever reach a combination of filters where none of the messages appear and you want to completely start afresh; click on the ‘Clear all’ button to clear all the filters and set the search parameters again.
That’s it, folks, now you will be able to find messages from a certain date and never lose that important attachment or never forget that important task your colleague asked you to do a couple of days before.