How to Set Up a Zoom Meeting in Outlook

Schedule Meeting Zoom

Set up Zoom meetings conveniently from your Outlook calendar

Outlook comes with a calendar feature that enables the user to add important appointments and Skype meetings into their schedule. It is however less known that one can also set-up a Zoom meeting on Outlook using an Add-In from the Microsoft store. This Add-In available on the Microsoft Store can give access to Zoom through your mailing account on Outlook and you can set-up a new Zoom meeting in your calendar with just a few clicks.

How to Add Zoom for Outlook Add-In

To add Zoom to your Outlook account, first, open outlook.live.com in a web browser on your computer, and click on the calendar icon at the bottom left corner of the screen.

After clicking on the calendar icon, a new page will open up on your screen where you can select a date and time to create an event. Click on the desired date and a new pop-up window will appear on your screen where you can fill up details of the meeting and save it as a reminder. Do not fill in the meeting details yet.

Click on the ‘More options’ button on the bottom right corner of the pop-up screen. Some extra options to customize the meeting will spring up on your screen.

Click on the more button (represented by the ‘…’ icon) on the top panel of the screen and select ‘Get Add-ins’ from the expanded menu.

The new window that will appear on your screen will consist of a large number of add-ins from the Microsoft store that you can add to your Outlook account. All you have to do is type ‘Zoom for Outlook’ in the search bar, present on the top-right corner of your screen. You will find the said add-in among the search results. Click on the ‘Add’ button below it to move forth.

On clicking upon the ‘Add’ button, you will be asked to accept the terms and privacy policy of the Zoom for Outlook add-in. Click on the ‘Continue’ button to accept and continue.

This will successfully add the Zoom add-in to your Outlook calendar. A new window notifying that the add-in has been successfully pinned on top of your email and calendar items for easy access will be displayed to you. This will easily let you set-up a Zoom meeting on the outlook calendar. Close the window.

Note: ‘Zoom for Outlook’ add-in can also be added directly from the Microsoft AppSource store listing.

Setting up a Zoom Meeting from Outlook

To set up a Zoom meeting on Outlook, you will have to follow the same initial steps as followed earlier. Go back to the home page of your Outlook account and again click on the ‘Calendar’ icon to choose a date for the meeting. In the pop-up scheduler for meetings and reminders, click on the ‘More Options’ button at the bottom right corner of the window. The meeting scheduler window with more options will appear on your screen.

You will be able to see the Zoom icon on the top panel of the new scheduling window. It is the add-in you added to your Outlook account. On clicking upon the icon, a drop-down list will appear with an ‘Add a Zoom Meeting’ option. Click on it.

A new window, asking for your Zoom credentials will then appear on your screen. Fill in your details in order to sign in to your Zoom account and add your meeting schedule on Outlook.

After signing in to your Zoom account successfully, this is how your meeting scheduler window would look like. It would have the link and meeting ID for the meeting added into it for the knowledge of any meeting attendees that you wish to add.

Fill up the details of the meeting and click on the ‘Save’ button on the top left corner to save your Zoom meeting on the Outlook calendar.

That’s it. You have now successfully set up a Zoom meeting on your Microsoft Outlook calendar with the help of this practical add on. This will make it convenient for you to save and remember meetings on Zoom without switching platforms between work.